Payroll Services for Nassau County Small Businesses

What Our Payroll Service Includes

• Payroll Calculation: Gross pay, all federal and state withholdings, FICA, deductions, and net pay for every pay period
• Direct Deposit: Employee paychecks deposited directly to bank accounts on your payday
• Pay Stub Generation: Detailed electronic pay stubs for every employee every pay period
• Payroll Tax Deposits: Timely federal and New York State tax deposits — never a late deposit penalty
• Quarterly Filings: IRS Form 941 and NYS-45 filed on time every quarter
• Annual Filings: Federal Form 940 (FUTA) and New York State annual reconciliation
• Year-End W-2 & W-3: All employee W-2s prepared and SSA transmittal filed by January 31
• 1099-NEC Preparation: Year-end 1099s for independent contractors paid $600 or more

New York State Payroll Requirements

New York has some of the most complex payroll requirements in the nation. Every Nassau County employer must manage:

• NY State Income Tax Withholding: IT-2104 elections processed correctly for each employee
• New York City Tax: Additional withholding for employees who live in NYC (even if your office is on Long Island)
• NY Paid Family Leave (PFL): Employee contribution deductions (0.373% of wages in 2026) properly tracked
• NY Disability Insurance (DBL): Mandatory coverage and deductions for employers with 1+ employees
• Wage Theft Prevention Act: Annual wage notice requirements for all NY employees
• Unemployment Insurance (SUI): Quarterly NYS-45 filings with proper wage reporting

How the Process Works

• Step 1: Submit employee hours (or salary confirmations) by your payroll deadline
• Step 2: We process all payroll calculations and prepare pay stubs within 1 business day
• Step 3: Direct deposit hits employee accounts on your scheduled payday
• Step 4: We handle all tax deposits and quarterly filings automatically
• Step 5: Year-end W-2s prepared and delivered to employees by January 31